PPCF Grant Guidelines

Procedures

Step 1:

Submit a Letter of Intent If your organization fits the priorities listed below, you may wish to submit a letter of intent. Important Note: We accept Letters of Intent on a rolling basis all year (no fixed deadlines).

Your one-page letter should contain the following information:

• Amount requested
• Specific purpose for the funds requested
• Need for the project in the community
• Statement of how success will be measured
• Statement of how the funds will be expended
• Information about the organization and the contact person

Three options:

1. (Preferred) Email your Letter to mhannigan@ppcf.org and jbrown@ppcf.org
2. FAX your letter to 719-389-1252
3. Mail your letter to:
   

Our staff and Grant Committee will review all letters. If your organization receives a favorable response, you will be invited to submit a full grant proposal, and in some cases, schedule a site visit.

Step 2:

If invited, submit a Grant Proposal Full grant proposals should contain the following information:

• Required Narrative (Recommended maximum length: three pages)
  
• Specific purpose of the funds requested
• Need for and expected impact of the project in the community
• Description of how the funds would be expended
• Statement of how you will measure the success of the project Required Baseline Information
• Organization contact information and one-paragraph history
• Key personnel and their brief qualifications
• Amount requested
• List of other recent grants received and other grant applications pending
• List of Board of Directors and their principal occupations
• Copy of IRS tax-exempt letter
• Names, titles, and phone/email for three professionals (not board or staff) who can serve as references for the work of your organization
• Signature of either Executive Director or Board Chair certifying that this grant application has been approved for submission by the Board of Directors Required Financial Information
• Current fiscal year-to-date balance sheet
• Current fiscal year-to-date actual income and actual expenses compared to board-approved budget PPCF reserves the right to request additional information such as the 990 IRS tax return or most recent audit/financial review.

Please be aware that, in general, successful grant recipients can only receive one grant in each 12-month period of time.

Step 3:

Make sure you address these questions in the proposal

• Does the proposal address community needs efficiently and cost effectively?
• Does the organization operate with optimal staff and make maximum use of volunteers?
• Do 100% of board members make a personal financial contribution and volunteer their time to the organization?
• Does the organization demonstrate sound fiscal management practices?
• Does the organization avoid duplicating existing programs or services?
• Does the organization collaborate with others providing similar services?
• Does the organization identify outcomes resulting from possible funding?

Grant Priorities

PPCF gives priority to high-impact initiatives that provide maximum benefit for our community. In addition, we prefer to fund specific programs and projects that demonstrate measureable results.